Frequently Asked Questions
Do I have to be a resident of Loudoun County to enter an exhibit?
Open exhibitors do not need to be residents of Loudoun County. 4-H youth exhibitors must be registered members of a Loudoun County 4-H club. Youth exhibitors ages 5-15 who are not members of a Loudoun County 4-H club can enter as Open Youth exhibitors.
How do I pay for my entries?
Credit card payments are accepted online during the registration process. If you encounter any issues with payment, please contact the Showcase committee at Blue.Ribbon@LoudounCountyFair.com.
Can I register onsite after the deadline?
Registration of entries will only be accepted online until 11:00 pm on July 15, 2025. Entries not registered and paid for by this deadline will not be accepted.
Can I add more entries after my initial registration?
Yes, you may continue to add entries online and pay for them until the July 15 deadline.
Can I enter a new item during drop off?
No, only pre-registered entries made online will be accepted at drop off.
Can I enter the same item in two or more classes?
Exhibitors may only enter an item in one class.
When do I receive my entry tag? The instructions state I must enter a description on my entry tag.
All registered exhibitors receive entry tags for their exhibit(s) at check-in during drop off weekend. You can handwrite a description on the tag or tape a small card no larger than 3×5 on the entry tag.
I have a cake entry and a photography entry. May I drop off both entries on one day?
Exhibitors may bring all their registered entries in all Divisions on Saturday during drop off hours. However, only entries in Divisions 1-6 and Division 10 will be accepted on Sunday during drop off hours. Other Division entries will not be accepted on Sunday.
I only want my ribbons from this year’s fair. Am I able to donate my premiums to the fair?
Yes, the Showcase will donate your contribution to the Loudoun Fair & Associates Scholarship Fund. The fund awards annual scholarships to graduating 4-H seniors to help them pursue their post-secondary education. Tax receipts are available upon request.
Can I send someone else to pick up the premiums I earned?
Yes, but you MUST send an email to Blue.Ribbon@LoudounCountyFair.com by Thursday, July 24 and provide the name and cell phone number of the person collecting on your behalf. Your representative will need to present identification at pick up.
Can I enter items that were entered in a prior fair that did not place?
Items that have been exhibited in past years at the Loudoun County Fair, whether they placed or not, may not be entered again.
I am not certain which Class category to use to submit my entry. May I get help deciding the proper division to use?
Send a detailed description of your item to Blue.Ribbon@LoudounCountyFair.com. Include a photo if possible. Please allow 48 hours for a Showcase volunteer to respond to your inquiry.
I have an item I want to enter but the Class category is not listed on the Catalog of Exhibits. How can I enter my item?
At this time, we can only accept entries listed in the catalog. However, you may send a request to the Showcase Chair at Blue.Ribbon@LoudounCountyFair.com to consider your class category in future years.
I am having problems with FairEntry. What do I do?
If you are unable to reset your password or encounter another technical issue while using FairEntry, please contact the committee at Blue.Ribbon@LoudounCountyFair.com.
I have more questions and need more information. Who do I contact?
Send an email to Blue.Ribbon@LoudounCountyFair.com with your questions. Our committee volunteers will do their best to reply within 48 hours.